Event Coordinator

About the role:

Objectives of this role:

• Oversee the planning and execution of at least 8-10 tradeshow appearances per year, ensuring the timely and successful delivery of each event according to needs and strategic objectives
• Assist the Alliances marketer with planning and execution of multiple, quarterly partner lunches
• Take part in planning and execution of every aspect of an event, from tactics to success metrics
• Manage event budgets and timelines
• Uphold the company’s mission and vision with every event
• Comply with all national and local regulations
• Take ownership over Event-generated data. Input into company CRM platform and provide data analysis/key conclusions.

Responsibilities:

• Operate as the lead point of contact for all matters specific to your events and serve as the liaison between Elemental Machines clients/partners and internal teams
• Develop a complete understanding of the requirements for every event, executing tactical day-to-day needs while also managing upcoming deadlines
• Keep attendees and stakeholders apprised of progress, run pre-show meetings with attendees
• Research and reserve vendors for client/prospect happy hours or dinners and make selections based on location and quality
• Manage relationship with trade show house
• Complete show orders, show summaries, booth schedules, etc.
• Manage abstract deadlines
• Manage logistics for Elemental Machines event attendees (hotel reservations, registration badges, etc.)
• Oversee booth setup and tear down, and provide on-site event support
• Determine content needs for event materials and work with Marketing team & SMEs to produce
• Work with event staff to make sure all event needs are met (ex. passes, WiFi, exhibit space, etc.)
• Handle day-to-day administration of events and programs, including order placements, coordination with internal EM support teams, event-related shipments, vendor monitoring, speaking engagements, reservations and planning for event-related happy hours and dinners, guerilla tactics, and issue resolution

Required skills and qualifications:

• Experience in event planning or event coordination in a corporate environment
• Able to work in a fast-paced, quality and results focused environment
• Proven track record of creative, successful events
• Must be able to simultaneously focus on big picture, details, and driving results
• Experience working with colleagues in graphic design, sales, marketing, and finance
• Excellent organizational, communication, negotiating, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Solution oriented
• Proactive and thorough communicator, both verbal and written
• Ability to lift 40 pounds, unassisted

Preferred skills and qualifications:

• Bachelor’s degree (or comparable work experience) in hospitality management, event management, public relations, communications, or a similar field
• Experience in managing budgets and tracking expenses
• Advanced knowledge of PowerPoint, Acrobat, and Excel

About Elemental Machines:

Science and technology leaders trust Elemental Machines' ecosystem of hardware and software to deliver actionable insights that accelerate their pace of innovation. We enable data-driven discovery, development, and delivery within organizations ranging from biopharma labs to biobanks, analytical labs, and manufacturers in the life sciences and beyond.

We leverage a unique suite of IoT-enabled sensors, innovative software, and first-in-class data science to provide actionable insights that optimize complex operations. Why? Unseen, unmeasured factors result in billions of dollars in inefficiencies, from yield loss in pharmaceutical production to machine downtime in advanced manufacturing and experimental irreproducibility in life sciences R&D. Rich, well-annotated metadata from connected sensors can eliminate this waste. That’s why uniting that data is at the center of everything we do.

The Culture:

Elemental Machines is a fast-growing company based in Cambridge, MA, and we love it here! Being right next to some of the most innovative companies in the IoT and BioTech industries gives us drive and passion to pursue our own big goals, while enabling other companies to pursue theirs.

We are committed to delivering on our promise to our customers: accelerate how they get science done. This commitment touches every level of our culture, because we are excited every day to stretch our creativity in balancing the needs of our customers with the resources at our disposal, and to thoughtfully interact with our peers to keep our mission on track.

To Apply

Please send your cover letter & resume to joinus@elementalmachines.com and be sure to put the job title you are applying for in the subject line.

Also, please answer the following two questions in your email:

1. Are you legally authorized to work in the United States?
2. Will you now, or in the future, require sponsorship for Employment VISA Status (e.g. - H-1B VISA Status)?

Estimated salary range: $55,000 - $65,000